Contract Administrator (Ypsilanti)

ENGIE NA in Ypsilanti, MI

  • Industry: Accounting - Accounts Payable/Accounts Receivable/Bookkeeping
  • Type: Full Time
  • $51,000.00 - 75,300.00
position filled

Job Description

Contract Administrator[ENG00031590]ENGIE Services ENGIE Services is a provider of energy efficiency, facility management services and outsourcing solutions for companies and communities. Our experts design, develop and manage tailored, smart and sustainable solutions for our customers benefit from airports to office parks and industrial sites. ENGIE Services is part of ENGIE in North America, which manages a range of energy businesses in the U.S. and Canada, including electricity generation and cogeneration, natural gas and liquefied natural gas (LNG) distribution and sales, retail energy sales and energy optimization services. ENGIE (formerly GDF SUEZ) employs 154,950 people worldwide and achieved revenues of Can$90 billion in 2018. Job Title: Contract Administrator Province/State: Michigan (USA) City: Detroit Job Location: TBD Position Status: Permanent, Full time Number of positions to be filled: 1

Schedule: The Contract Administrator will be working regular days but is expected to respond as required for after-hours urgent and emergency calls both weeknights and weekends.

Summary:

Reporting to the Operations and Maintenance (O&M) Manager, the Contract Administrator is responsible for coordinating subcontractors, client communications and for financial record keeping and reporting as required. The candidate is also responsible for administrative support and office work and for providing the supporting data for performance monitoring reports and will be responsible for preparing reports.

Responsabilities:
  • Receives, and manages phone calls and correspondence as required;
  • Responds to all requests from MDOT in a courteous and professional manner inaccordance with protocols and procedures;
  • Maintain a list of up to date and accurate emergency contact information and regularly review procedures for life safety, emergency response and the fire safety plan;
  • Performs general administrative work to include but not limited to document redaction, creation and issuance of correspondence;
  • Provides administrative support to contract management in the facility including keeping sub-contractor contracts compliant and up to date;
  • Compiles data received from various sources and organizes it appropriately;
  • Prepares files and data required for the performance monitoring system from the CMMS;
  • Keeps up to date the document library and all relevant records;
  • Provides administrative support to the assignment and completion of work orders and preventative maintenance tasks;
  • Organizes and fills requests for purchasing on behalf of the facility team and handles the receipt of goods, services records and invoices;
  • Helps the O&M Manager to prepare reports;
  • Helps the O&M Manager to prepare and coordinate meeting and take meeting minutes;
  • Manages office supply inventory;
  • Prepares expense reports; and
  • Additional administrative duties as assigned.

  • Qualifications

    Requirements:
  • College degree in Administration or equivalent;
  • Experienced in the use of all tools in the MS Office suite;
  • English written and spoken;
  • Working experience with SAP and CMMS systems such as QFM is an asset; and
  • Working experience with Computer Material Maintenance systems such as SAP is an asset.
  • Excellent communication skills, both oral and written.

  • Skills:
  • Written and oral communication skills;
  • Well developed Customer Service Skills;
  • Dynamic team spirit;
  • Self-starter with the ability to work autonomously;
  • Demonstrates good judgment; and
  • Strong work ethic.
  • Other:
  • Able to pass all background and reference checks.

  • Equal Employment Opportunity:

    ENGIE Services Inc. is committed to the principles of equality in employment and invites women, aboriginals, members of visible minorities, ethnic minorities and persons with disabilities to apply.

    All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability.

    Comments:

    As part of the ENGIE Services selection process, candidates may be asked to give their consent to a background check that is relevant to the position to be filled before receiving an offer of employment.

    Job

    :Operations / Production sites

    Primary Location

    :North America-United States-Michigan

    Organization

    :ENGIE Services

    Schedule

    :Full-time

    Nature of Responsibility

    :Advanced operational / administrative role

    Job Posting

    :Jan 1, 2020, 4:48:21 AM

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