Associate Director, Event Management
+ View Business Info
+
+
+
+
+
+
Miami University
View Business Info
Job Description
Associate Director, Event Management
Apply nowJob no: 495608
Department: Communications, Marketing & Events
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration, Fund Raising, Development, Alumni
Status: Full Time
Temporary: No
Website:
Job Title:
Associate Director, Event Management
Job Summary:
The Associate Director, Event Management is responsible for all aspects of event strategy, planning and production for a portfolio of high profile, signature events identified as strategic priorities by the leadership of University Advancement. The associate director, event management works collaboratively as well as independently with divisional staff and external vendors, providing comprehensive planning and coordination of logistics for University Advancement special events. The position is also responsible for ensuring message cohesion across all aspects of the event experience. Events range from presidential visits to large donor or alumni events on campus and around the country. This position reports to the Director, Event Design and Management, and will also interact with other leaders within the division and the university.
Duties:
? As a member of the divisional special events team, this position is responsible for the planning of strategic events related to the Division of University Advancement. This role requires the effective planning, supervision and implementation of events that substantially impact the University from the standpoint of perception by alumni, friends, prospective and current donors, and current students. Position will be required to plan events both individually and in conjunction with the Director and/or peers.
? Collaborate with alumni relations, development, stewardship, and university advancement communications staff to develop logistically sound and effective events that maximize alumni and donor engagement. This includes: developing goals, objectives, invite lists, creative event design, event programming, and post-event follow-up; coordinating event logistics; trouble-shooting and providing effective and timely solutions; providing project management oversight, on-site event support, and exceptional customer service.
? Serve as point person between division stakeholders and CME-IT team to guide development of all communications touchpoints that impact the event experience.
? In collaboration with the Director and/or peers, conduct research, make site visits and solicit resources for the selection and evaluation of event sites locally, regionally and nationally.
? Oversee the work of the administrative assistant in regards to event records processing and paperwork/invoice processing.
? Serve as liaison with offsite venue contacts on all event-related matters, including but not limited to: negotiation of contracts; coordination of event food and beverage, audio visual needs, photography, and room blocks; Ensuring appropriate dcor (floral, linens, color schemes, etc.), customer service, and other quality standards to meet the expectations of the Division of University Advancement.
? In conjunction with the Director, maintain a divisional structure and strategy for special events. This includes: following procedures to produce successful events; staff training; strategic planning; creative oversight; and project management related to advancement, alumni, stewardship and development events.
? Provide support as necessary to all university advancement events, consult or serve on divisional or university committees, and other duties as may be required for the successful engagement of alumni and donors.
Minimum Qualifications:
Bachelor's degree. Minimum of two years of experience in event planning in a non-profit, higher education or conferences and events setting
Desired Qualifications:
Experience with Ellucian Banner ERP and iModules.
Knowledge, Skills and Abilities
Excellent communication skills, both oral and written. High level of organizational skills, including the ability to simultaneously manage a large variety of tasks and set priorities. A commitment to strong customer service is essential. Able to deal with the pressure of deadlines. Must be a self-starter who can work independently but also able to work effectively within a team environment. Proficient in PowerPoint, Microsoft Word, Excel. Willingness to travel and work weekends/evenings as needed.
Special Instructions to Applicants:
Required documents; Cover letter, resume and list of three professional references
EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to ...@miamioh.edu or 513-###-####.
As part of the University's commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University's Annual Security & Fire Safety Report at: which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department
at (513) ###-####.
Date to Begin Screening Applicants:
Benefits Eligible:
Yes
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ...@Miamioh.edu or (513) ###-####.
Advertised: 03 Jul 2019 Eastern Daylight Time
Contact Information
+ Miami University
+ 501 E High Street
210 Roudebush Hall
Oxford, OH 45056
+ 513-###-####
+ ...@miamioh.edu
+
Other Postings
Admission Counselor/Senior Admission Counselor
Career Advisor/Assistant Director
Assistant Director of Development, Annual Giving
Associate Director Western College Alumnae Association, Inc.
Associate Director Fraternity and Sorority Life
Assistant Director
Director Digital Services
Proposal Writer
Technology Retail Manager
Maintenance Repair and Operations Buyer
Associate Director of Development, Farmer School of Business
Sr Director of Retail
Assistant Vice President for Security, Compliance, and Risk Management and Chief Information Security Officer
Assistant Director, Student Organization Engagement
Video/Web Content Manager
Academic Coordinator for SAAS
Director, Student-Athlete Academic Support Services (SAASS)
Resident Director
Assistant Softball Coach
Assistant Athletic Trainer
Director of Development, College of Engineering and Computing
Director
Associate Director of Service for Wilks Institute
Assistant Swimming Coach
Assistant Baseball Coach
Associate Director Marketing & In-game Presentation
Executive Food Service Manager
Payables Compliance Analyst
Assistant Professor in Business Analytics
Computer and Tech Specialist
Regional Coordinator of User Support
Assistant Professor of Information Systems
Geochemistry Lab Manager
Assistant Lecturer or Assistant Teaching Professor - Geology
Assistant Director of the Performing Arts Series
Electronic Resources Librarian/Assistant Librarian
Cincinnati Innovation Ctr Project Mgr
Sr Technology Support Analyst
Laboratory Technician
Assistant to the Dean and Mgr Graduate Student Services
Associate Director Professional Development
Academic Advisor
Regional Assistant or Associate Director of Development
Academic Advisor
Academic Advisor
Assistant Professor in Sport Analytics
Investment Accountant
Treasury Operations Manager
Associate Director of Prospect Development
Assistant Director for Intercultural Initiatives
Associate Director of Strategic Procurement & Contract Administration
Associate Director of Development, Farmer School of Business

Bachelor's degree. Minimum of two years of experience in event planning in a non-profit, higher education or conferences and events setting Desired Qualifications: Experience with Ellucian Banner ERP and iModules. Knowledge, Skills and Abilities Excellent communication skills, both oral and written. High level of organizational skills, including the ability to simultaneously manage a large variety of tasks and set priorities. A commitment to strong customer service is essential. Able to deal with the pressure of deadlines. Must be a self-starter who can work independently but also able to work effectively within a team environment. Proficient in PowerPoint, Microsoft Word, Excel. Willingness to travel and work weekends/evenings as needed.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to ...@miamioh.edu or 513-###-####. As part of the University's commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University's Annual Security & Fire Safety Report at: which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) ###-####. Date to Begin Screening Applicants: Benefits Eligible: Yes A criminal background check is required. All campuses are smoke- and tobacco-free campuses. For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ...@Miamioh.edu or (513) ###-####. Advertised: 03 Jul 2019 Eastern Daylight Time Contact Information + Miami University + 501 E High Street 210 Roudebush Hall Oxford, OH 45056 + 513-###-#### + ...@miamioh.edu +


Associated topics: administrative assistant, administrative coordinator, administrative officer, beverage, front desk, food, operations director, records management, staff, support

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

Launch your career - Upload your resume now!

Upload your resume

Loading some great jobs for you...