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NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Research Grants Coordinator.



In this role, the successful candidate will be the initial contact for Principal Investigators and the Sponsored Programs Administration (SPA) regarding research proposal preparation, submission, tracking and notice of awards for the Pathology Department. Coordinates the preparation and submission of grant proposals in accordance with agency and New York University School of Medicine policies and procedures. Coordinates the set-up of all active award contracts and budgets within SPA and Research Navigator. Serves as a key contact for Research Navigator, Proposal Central, and eRa Common.

Job Responsibilities:

  • Adheres strictly to sponsors deadlines, guidelines, instructions, and policy updates, confirming investigator's eligibility for each submission
  • In cooperation with Principal Investigator (PI), prepares research proposals, including budgets and all non-scientific sections, in a manner compliant with all sponsor guidelines and University policies and procedures.
  • Provides draft proposal for PI review prior to submission.
  • Reviews all applications on behalf of the Department
  • Maintains schedule to track all active and pending research grant submissions.
  • Maintains database of past, current and forthcoming submissions
  • Finalizes all required internal documentation for the office of SPA, including transmittal forms, financial interest disclosure forms for PI, key personnel, base salary forms, internal budget forms, application checklist, and others special forms as required
  • Coordinates necessary internal documentation from IRB, IACUC, CLDR
  • Follows institutional submission deadlines
  • Assures compliance with University and School of Medicine policies and procedures including internal compliance requirements (IRB, IACUC)
  • Secures required Department of Pathology signatures
  • Submits applications to SPA on behalf of the Department
  • Develops and maintains professional working relationships with SPA personnel
  • Maintains updated database of pending awards status, including expected dates for notifications of awards
  • Routinely follows-up on actual award notifications with PIs
  • Processes paperwork required by SPA for authorization and approval to set up new accounts expeditiously
  • Revises budget as needed
  • Identifies and resolves administrative obstacles for account authorization and reauthorization
  • Maintains the schedule of non-competitive renewals, progress reports and other sponsors' requirements deadlines. Notifies Pis 30 days in advance of due dates to assist them in meeting sponsors post-award administrative requirements and closing dates.
  • Maintains and updates electronic files of past electronic submissions
  • Keeps an updated database of faculty bio-sketches, disclosures, other resources, IRB, and IACUC protocol numbers
  • Prepares and distributes schedule of applications and active awards spreadsheet weekly
  • Proficiency with electronic submission process and updates and transitions to all new software and procedures quickly. Serves as the resident expert on relevant software applications in research administration
  • Supports and facilitates faculty transition to online submissions
  • Alerts supervisors of any new software requirements for online submissions and makes recommendations

Minimum Qualifications:
To qualify you must have a Bachelor's degree in a related field or an equivalent combination of education and experience. 0-2years of experience preparing grant proposals within a major academic center, processing funding applications with federal agencies, foundations and private donors. Demonstrated ability to work in a team environment and to manage competing priorities. Service oriented with excellent interpersonal, written, and oral communication skills. Must be detail oriented, able to work independently, able to consistently meet deadlines, and to make recommendations for process improvement.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

Position Summary:
Initial contact for Principal Investigators and the Sponsored Programs Administration (SPA) regarding research proposal preparation, submission, tracking and notice of awards for the Pathology Department. Coordinates the preparation and submission of grant proposals in accordance with agency and New York University School of Medicine policies and procedures. Coordinates the set-up of all active award contracts and budgets within SPA and Research Navigator. Serves as a key contact for Research Navigator, Proposal Central, and eRa Common.

Minimum Qualifications:
Bachelor's degree in a related field or an equivalent combination of education and experience. 0-2years of experience preparing grant proposals within a major academic center, processing funding applications with federal agencies, foundations and private donors. Demonstrated ability to work in a team environment and to manage competing priorities. Service oriented with excellent interpersonal, written, and oral communication skills. Must be detail oriented, able to work independently, able to consistently meet deadlines, and to make recommendations for process improvement.



* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.


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