Campaigns Coordinator


: $54,070.00 - $80,970.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

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Job Title: Campaigns Coordinator

Area: Polio & Philanthropy - Planned and Major Giving

Reports to: Director of Planned and Major Gifts

Classification: Non-Exempt

Organization Overview

Rotary unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities. Each year, Rotary members invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotarys clubs and humanitarian initiatives, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit

Rotarys Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

General Overview

This position supports the Planned and Major Gifts Campaigns team, with a particular emphasis on activities that raise major gifts for the Areas of Focus Major Gifts Initiative, the Peace Major Gifts Initiative, and the End Polio Now. It also provides support for the Director of Planned and Major Gifts. You will have the opportunity to coordinate cultivation events and support the committees raising funds for these initiatives. Your contribution will help The Rotary Foundation to meet its $400 million annual fundraising goal.

You Will Have
  • Undergraduate education or commensurate educational experience
  • A minimum of two years administrative experience in an office environment
  • Extensive expertise in Microsoft Office, particularly Word, Excel and PowerPoint
  • Strong time management and organizational skills
  • Ability to develop materials and correspondence based upon broad guidance
  • Webinar coordination experience
  • Basic design skills for simple newsletters and similar projects
You Are Good At
  • Accomplishing tasks with a minimum of supervision
  • Setting priorities and working collegially yet independently
  • Written and oral communication
  • Showing attention to detail and commitment to accuracy
You Are Open To
  • Building relationships with other areas of Rotary
  • Learning new skills that enhance the work quality of the team
You Will Be Responsible For

Project coordination and management
  • Work with Director of Planned and Major Gifts and Assistant Manager of Campaigns in coordinating materials and activities relating to Rotarys major gift initiatives for the Rotary Peace Centers, areas of focus, and Polio Plus, including Campaign Committees, planning group materials and cultivation activities related to fundraising activities
  • Coordinate and participate in webinars and conference calls
  • Coordinate budget, logistics and support preparation for up to 25 cultivation events annually
  • Manage trip preparation including staff and volunteer travel arrangements and materials preparation
  • Work with event venues on purchase orders, payments, and logistics
  • Prepare PowerPoint presentations and campaign reports
  • Monitor department budget expenditures and coordinate budget planning materials
  • Work with Communications on support materials, including brochures, event invitations and programs
  • Assist with other special projects as assigned.
Cultivation events
  • Work with Major Gift Officers to develop invitation lists
  • Coordinate the design of invitations and programs
  • Coordinate the e-invitation process, including guest lists
  • Provide support materials for events, including name badges and table cards
  • Track guest lists and run reports on gift outcomes
  • Coordinate venue logistics and payments
Administrative and support
  • Screen and respond to Directors and Assistant Managers phone and email as requested;
  • Maintain accurate files, lists, mailing labels and reports;
  • Process and track purchase orders, office supply orders, print orders and translation requests for division manager;
  • Responds to general requests for information as received from the Executive and Volunteer leadership, including Campaign Committees
  • Assist with production and completion of mailings as required.
  • Serve as a base of knowledge for the other support persons in Polio and Philanthropy as requested
  • Run donor history reports and other contribution reports requested;
  • Perform other duties as assigned
  • Generate notes and minutes from meetings
Why work for Rotary?
  • Generous medical, dental, and vision benefits package
  • Progressive 401k matching contributions
  • Above market and generous paid time off package
  • Tuition reimbursement
  • Professional development opportunities
  • On-site cafeteria and coffee bar with special pricing for Rotary employees
  • Flextime-several different work schedules to choose from
  • Close to CTA, Metra, a variety of stores, and many food options

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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