This Administrative Officer (AO) position is located in the Primary Care Service at the VA Pacific Islands Healthcare System (VAPIHCS), Honolulu, HI. The Administrative Officer position reports to the Associate Chief of Staff (ACOS) for Primary Care.
A Cost-of-Living-Allowance (COLA) of 10.28% will be added to the stated salary. COLA is subject to change at any time.
The Administrative Officer serves as a principal assistant to the Associate Chief of Staff (ACOS) for Primary Care on all matters and coordinates administrative matters with managers/supervisors in all sections of Primary Care Service to further the clinical, educational, and research missions of the Service. Major duties include, but are not limited to:
- Responsible for the formulation and execution of annual Service budget including supplies, equipment, and all other general operating expenses.
- Assembles and compiles budget information and maintains running account of funds allocated and expended in all sub accounts.
- Serves as Service's COTR in various service contracts; reviews contracts and makes recommendation to management for changing and/or continuing the need for contract services.
- Participates in developing both long and short-range policies and plans by coordinating the administration needs of the Service.
- Participates in the development and implementation of policies and procedures for the Service.
- Responsible for responding to VA/VISN surveys, reports, data validation, and other information requested pertaining to Service operations.
- Ensures that inventory is accomplished annually for all equipment held by Service.
- Responsible for personnel administration including knowledge of personnel operations including position classification, position description development, recruitment/staffing, grievance procedures, performance standards, and disciplinary actions.
- Serves as Fund Control Point Official for orders for supplies, services, and equipment, etc.
- Plans work to be accomplished by subordinate staff, sets and adjusts short-term priorities, and prepares work schedules for completion of work.
- Evaluate work performance of subordinate staff, giving advice, counsel, or instruction to staff on both work and administrative matters.
- Hears and resolves complaints from staff/employees and assists with fact findings and resolutions for patient complaints.
- Effects minor disciplinary actions such as warnings and/or reprimands, recommending other action in more serious cases.
- Serves as liaison with Human Resources by coordinating personnel actions, recruitment, performance ratings, position descriptions, etc.; provides advice and assistance to managers and staff concerning these processes.
- Assists Service Chief with projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, determining staff training needs, and drafting disciplinary and adverse action documents.
- Serves as Automated Data Package Application Coordination (ADPAC) for the Service and is responsible for the overall coordination of all computer information needs of all Service staff.
Work Schedule : Full-time, Monday - Friday, 7:30am to 4:00 pm
Position Description Title/PD#: Administrative Officer/PD# 2924
Telework : Not Available
Virtual : This is not a virtual position
Recruitment/Relocation Incentive: Not authorized
Financial Disclosure Report: Not required
PCS Relocation Allowances : Not authorized
Occasional travel - You may be expected to travel for this position to assist with management of CBOCs
Conditions of Employment
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/06/2020.
Applicants cannot use education to qualify for this position. All applicants must possess the specialized experience outlined above in the "Qualifications" section.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members : Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
To apply for this position, you must provide a complete Application Package which includes:
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Job Description - Director of Behavioral Health - Kahi Mohala, Ewa Beach, Oahu (KMH-1919050)Job Description KMH-1919050 Director of Behavioral Health…Read More
Job location: BYU Hawaii Employment Type: Full-time Posted data: 2020-01-24 Req: R0011593 If you currently have a job on campus, please use the inter…Read More